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If you’re backing up to an external hard drive, you’ll want to make sure you have enough space to store your QuickBooks backup file. QuickBooks creates a backup file every time you close the program, so the size of your backup file will depend on how often you back up. When you set up Rewind Backups for QuickBooks Online, it will automatically backup your company files. You can undo mistakes and restore deleted data with Rewind, and you also have the option to copy QuickBooks Online data between files.

  • Need to share your accounting data or move it to another computer?
  • If you need to restore your QuickBooks Online backup, you can do so through the Rewind Vault.
  • In the Backup QuickBooks dialog box, select the USB flash drive as the backup location.
  • QuickBooks backs up the current QuickBooks company file and stores that new file copy in the backup location.
  • After that, apply the filters, select the fields, and then do the export.

After completion, you will receive a confirmation message. Since the data involved is extremely sensitive and important, the right steps have to be followed; else the file may get overwritten or deleted permanently. You can manually back up a company file, or you can back up a company file automatically. To manually back up a company file, complete the following steps. Since QuickBooks is a financial (money-related) program, its files are of great importance. It is wise to create a copy of QuickBooks data and save the copy in another safe place.

Where is QuickBooks backup file located?

Go to the File menu and select Open or Restore Company. Select the backup created in step 1. Identify the correct backup by the date and time. After you click Next, the second Save Copy or Backup dialog box appears. \r\nAfter you click Next, the second Save Copy or Backup dialog box appears. In QuickBooks, go to the File menu and select Switch to Single-user Mode.

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You can create a full backup, which includes all of your company data, or you can create a quick backup, which includes only the most recent changes to your data. Your QuickBooks company file is gold. Make sure you know how to back it up and restore it properly.

Back up your QuickBooks Desktop company file

QuickBooks is a popular accounting software that helps business owners keep track of their finances. It can be installed on a desktop computer or a laptop. If you use QuickBooks, it’s a good idea to back up your data regularly to protect against data loss. You can back up your QuickBooks data to a flash drive.

Click the Add button and choose the files that you want to upload select the file and click Open. After setting the schedule, click on OK. Then QuickBooks will ask you to enter your Windows sign-in password. Doing this will permit QuickBooks to run the scheduled backup. To create a backup schedule, complete the fields with data.

Go to the File menu again and hover over Back up Company. Expert advice and resources for today’s accounting professionals. Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice.

If you’re a QuickBooks Online user, protection plans vary based on the app you choose. Most plans average around $10/month or $5/month for Accountants. Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.

Select Complete Verification in the Online and Local Backup section. By doing this, it will run a test to ensure that your backup file is good or not before saving. Then, you’ll see an Options button under the Local Backup. Just click it to change your current backup settings.

Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation . Select the Back Up Company option under the File menu.

CSV file imports broke your store. Now what?

It may take up to an hour to restore a backup, but it usually takes much less. The fewer data the company has, the faster it takes. Follow the steps to allow QuickBooks to create backups. You can save and schedule your backups to Dropbox or Google Drive when you link your account. Save a backup of your company so you always have a copy of your chart of accounts.


Helen Graduated from university in 2014 and started working as a tech editor in the same year. Her articles focus on video creation, editing, and conversion. She also has a good knowledge of disk management and data backup & recovery.

If something were to happen to the QuickBooks Online platform or their servers, Intuit would try to recover everyone’s data to the last backup. We like to call this a platform-level backup. Many people ask—does QuickBooks Online backup automatically? QuickBooks Online users are often under the impression that Intuit will be able to restore any lost data if needed. From the Time ▼ dropdown menu, select the time you want to restore. Use the backup to restore your data from a specific date and time.

quickbooks company file

A critically important task that either you or some co-worker needs to financial leverage is a backup of the QuickBooks data file. Few items stored on your computer’s hard drive deserve as much caretaking as the QuickBooks data file does. Quite literally, the QuickBooks data file describes your business’s financial affairs.You absolutely don’t want to lose the data file. Want to make a backup of your company file?

When all settings are done, choose OK and enter your Windows login password to authorize QuickBooks to run the scheduled backups at the set time. Select Save it now and schedule future backups and then click Next to continue. Or, if you don’t want to carry out a backup process now, you can select Only schedule future backups. The Backup QuickBooks Desktop file window will open. Then, navigate to the location where you want to save your backup copy of the QuickBooks desktop file. Click the button in front of Restore a backup copy.

  • Worried about losing time with an error prone software?
  • In this article, we will show you how to back up your QuickBooks desktop file.
  • Select Specify Alternate Location to backup to a network or removable drive.
  • Why should I have to create a QuickBooks backup?

You want to save a backup copy, so select the Backup Copy option button; then click Next to continue. QuickBooks doesn’t automatically back up your payroll forms. You can print copies and save them to your hard drive. If you use QuickBooks Enhanced Payroll, you can save them as PDFs.

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In that situation, you want to have the ability to help your client instead of waiting on Intuit to fix the situation. The second reason why you want to enable QuickBooks Online backups yourself is to take control of your data. This is why you need access to your account-level backups of QuickBooks Online, in addition to Intuit’s platform-level backups.

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Click the down arrow next to the Look in field and click on the location of your backup file to display its contents. Browse until you find the file (it should end in .qbb), then highlight it by clicking on it. A small window will open displaying your progress, and you’ll get a confirmation message when the file has been saved with a .qbb extension.